Before the transfer
- ☐ Fact sheet with the patient's full name, address and family contacts (patient information sheet)
- ☐ Front and back copy of the patient's health insurance card
- ☐ Patient's medical history
- ☐ Recent progress notes
- ☐ Attending physician's standing orders
- ☐ Attending physician's transport orders
- ☐ Current medication administration record (MAR)
- ☐ Accepting facility: name, phone and contact person
- ☐ Accepting physician: name and contact information
- ☐ Confirmed bed at the receiving facility
Choosing a transport provider
- ☐ Flights operated by an FAA-certified Part 135 air carrier
- ☐ Required state licensing for air and ground ambulance services
- ☐ Current liability insurance
- ☐ A medical director overseeing patient care
- ☐ The medical personnel and equipment your patient needs
Insurance authorization
- ☐ Confirm whether private insurance or Medicare will cover ground and air transport
- ☐ Get payment authorization in writing
- ☐ Send the authorization to the ground and air ambulance providers
Transport day
- ☐ Confirm ground ambulance (or medical van) contact and pickup time
- ☐ Confirm the flight schedule
- ☐ Confirm the flight coordinator's contact number
- ☐ Confirm the receiving ground ambulance pickup at the arrival airport
- ☐ Confirm the patient's arrival at the receiving facility
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