Air Ambulance America: Wings of Medicine

Medical Transportation Checklist


  • Fact sheet with patient’s full name, address and family contact information. Download Patient Fact Sheet here. o Front and back copy of patient’s health insurance card, if available.
  • Patient’s Medical History o Patient’s Progress Notes o Attending Physician Standing Orders
  • Attending Physician Transport Orders o Patient’s Current Medical Administrative Record (MAR)
  • Accepting facility name, telephone and name of contact personnel o Accepting physician name and contact information.



  • Determine whether Air Ambulance Company has appropriate federal and state Licensing Credentials.
  • Determine whether Air Ambulance Company has current Liability Insurance policy.
  • Determine whether Air Ambulance Company has Medical Director on staff.
  • Determine whether Air Ambulance Company has requisite medical personnel and medical equipment needed for your patient.



  • Determine whether patient’s private health insurance company (or Medicare) will cover the costs of the ground and air ambulance transport. o Obtain insurance or Medicare payment authorization in writing.
  • Transmit insurance authorization to Ground Ambulance Company and Air Ambulance Company.



  • Confirm Ground Ambulance (or Medi-Van company) contact and patient pick-up information.
  • Confirm Air Ambulance company schedule.
  • Confirm Flight manager contact information.
  • Confirm Receiving Ground Ambulance pick-up information.
  • Confirm patient arrival at receiving facility.

Call our call center 24/7/365!
1-800-827-0745 or International (USA country code)+305.662.4006


raft, and has no affiliation with any direct air carrier. As an IAC, AAA contracts for the provision of air transportation services in its own name and coordinates the provision of medical services for your flight.
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